As a landlord or asset manager, your time is valuable—and managing lease agreements across multiple tenants and properties can be overwhelming.
At RE BackOffice, we provide specialized ongoing lease administration services for landlords, enabling you to stay compliant, maximize revenue, and maintain operational efficiency across your property portfolio.
Why Landlords/Property Managers Need Professional Lease Administration?
Managing leases isn't just about collecting rent. It's about:
- Ensuring lease compliance from tenants
- Accurately billing for rent and recoverable expenses
- Avoiding revenue leakage from missed escalations
- Staying on top of tenant options, expirations, and obligations
Our lease administration team acts as an extension of your operations team, providing accurate and proactive lease management that protects your interests and enhances tenant satisfaction.
What RE BackOffice Offers Landlords?
Lease Abstraction & Database Management
We extract, verify, and input lease data into your preferred lease management system (e.g., MRI,Yardi, or custom systems). We create structured, searchable lease records to ensure easy access and accuracy.
Rent Roll Management
We ensure timely, accurate billing of base rent, escalations, and percentage rents. We also track CPI increases, stepped rents, and retroactive adjustments.
CAM Reconciliation & Operating Expense Administration
We calculate and allocate CAM charges and other recoverables based on lease terms, square footage, and actual expenses. Our team prepares annual reconciliation statements and handles tenant questions and disputes.
Critical Date & Option Management
We monitor lease expirations, renewals, expansion rights, co-tenancy clauses, and other key events, ensuring that you're never caught off guard.
Revenue Assurance
Our lease audits and reconciliations help ensure you collect every dollar owed under your leases. We identify underbilling, missed escalations, or overlooked recoverables.
Document Management & Compliance
We organize and securely store all leases, amendments, and related documents. We also help ensure compliance with internal controls and external audit requirements.
COI Management
We provide comprehensive COI management services to help landlords track, verify, and maintain tenant insurance compliance.
Account Receivables and Payables Management
We offer end-to-end account receivables and payables management services to streamline cash flow, improve accuracy, and ensure timely transactions.
Collection Calling for Landlords
We provide professional collection calling services for landlords to ensure timely rent recovery and maintain healthy cash flow.
What RE BackOffice Offers Landlords?
Lease Abstraction & Database Management
We extract, verify, and input lease data into your preferred lease management system (e.g., MRI,Yardi, or custom systems). We create structured, searchable lease records to ensure easy access and accuracy.
Rent Roll Management
We ensure timely, accurate billing of base rent, escalations, and percentage rents. We also track CPI increases, stepped rents, and retroactive adjustments.
CAM Reconciliation & Operating Expense Administration
We calculate and allocate CAM charges and other recoverables based on lease terms, square footage, and actual expenses. Our team prepares annual reconciliation statements and handles tenant questions and disputes.
Critical Date & Option Management
We monitor lease expirations, renewals, expansion rights, co-tenancy clauses, and other key events, ensuring that you're never caught off guard.
Revenue Assurance
Our lease audits and reconciliations help ensure you collect every dollar owed under your leases. We identify underbilling, missed escalations, or overlooked recoverables.
Document Management & Compliance
We organize and securely store all leases, amendments, and related documents. We also help ensure compliance with internal controls and external audit requirements.
COI Management
We provide comprehensive COI management services to help landlords track, verify, and maintain tenant insurance compliance.
Account Receivables and Payables Management
We offer end-to-end account receivables and payables management services to streamline cash flow, improve accuracy, and ensure timely transactions.
Collection Calling for Landlords
We provide professional collection calling services for landlords to ensure timely rent recovery and maintain healthy cash flow.
Who We Serve
We serve landlords of all types:
- Institutional property owners
- Private real estate investors
- REITs
- Property management companies
- Asset managers overseeing commercial, retail, or industrial properties
Why Partner with RE BackOffice?
- Proven Track Record: Trusted by top landlords and property managers since 2006
- Highly Experienced Team: Our lease administrators and auditors have decades of collective experience
- Platform Flexibility: We work on all leading lease admin systems
- Scalable & Secure: Whether you own 10 or 1,000+ properties, we scale with your business while protecting your data
- Cost-Effective: Reduce overhead costs while improving accuracy, compliance, and tenant relationships
We Handle Lease Administration Seamlessly Across Any Platform
Download Lease Administration Case Studies
See how we helped a top property management firm save over $170K through expert lease administration.
Download Case StudyOur Impact
One of our property management clients saved $170,000+ through our lease administration services. By eliminating over $100,000 in late fees and reducing annual lease admin resource costs by $70,000+, the client improved accuracy, prevented duplicate payments, and ensured timely compliance across 3,000+ residential units—all while scaling efficiently.
Let's Talk
Maximize the value of your lease portfolio with RE BackOffice's ongoing lease administration services for landlords. Reach out today to explore how we can support your business with scalable, expert lease admin solutions.
Contact Us NowLease Administration Testimonials
Here's what some of our clients have to say about our lease
administration services.
"It is an absolute pleasure working with team REBO. I could not be more grateful for their service and support and look forward to continuing our relationship with you."
"Thank you and keep up the wonderful work. You all are ROCK STARS!"
"5/5 on everything! Thank you for all you and your team does! "
