RE BackOffice helps landlords and owners protect revenue and improve portfolio visibility by keeping lease data accurate, current, and actionable. We function as a strategic operational and financial partner, providing flexible, system-agnostic support that reduces the burden on your internal teams without adding headcount.
Why Accurate Lease Administration Matters to Owners, Property Managers, and Landlords?
Lease administration is the central function that keeps your lease data, billing, obligations, and recoveries aligned. Without current data, ownership teams face financial leakage, tenant disputes, and missed recoveries. We help you focus on the core drivers of asset value:
- Revenue Protection: Support correct tenant billing, rent escalations, and expense pass-throughs.
- Maximizing Recoveries: Ensure CAM language, recovery structures, and caps are tracked correctly to prevent leakage.
- Portfolio Visibility: Provide clean, current data so leadership can rely on systems for budgeting, renewals, and planning.
- Operational Capacity: Add scalable support for your lean internal teams without the need for full-time hires.
Our lease administration team acts as an extension of your operations team, providing accurate and proactive lease management that protects your interests and enhances tenant satisfaction.
What RE BackOffice Offers Landlords?
Lease Abstraction & Database Management
We extract, verify, and input lease data into your preferred lease management system (e.g., MRI,Yardi, or custom systems). We create structured, searchable lease records to ensure easy access and accuracy.
Rent Roll Management
We ensure timely, accurate billing of base rent, escalations, and percentage rents. We also track CPI increases, stepped rents, and retroactive adjustments.
CAM Reconciliation & Operating Expense Administration
We calculate and allocate CAM charges and other recoverables based on lease terms, square footage, and actual expenses. Our team prepares annual reconciliation statements and handles tenant questions and disputes.
Critical Date & Option Management
We monitor lease expirations, renewals, expansion rights, co-tenancy clauses, and other key events, ensuring that you're never caught off guard.
Revenue Assurance
Our lease audits and reconciliations help ensure you collect every dollar owed under your leases. We identify underbilling, missed escalations, or overlooked recoverables.
Document Management & Compliance
We organize and securely store all leases, amendments, and related documents. We also help ensure compliance with internal controls and external audit requirements.
COI Management
We provide comprehensive COI management services to help landlords track, verify, and maintain tenant insurance compliance.
Account Receivables and Payables Management
We offer end-to-end account receivables and payables management services to streamline cash flow, improve accuracy, and ensure timely transactions.
Collection Calling for Landlords
We provide professional collection calling services for landlords to ensure timely rent recovery and maintain healthy cash flow.
Our Strategic Service Packages
Ongoing Lease Administration Support
Comprehensive maintenance of lease records in your system, including critical date tracking, notice deadlines, and coordinating with property management and accounting teams.
Lease Admin + CAM & Billing Support
Specialized support for owners with multi-tenant portfolios where recovery terms are critical. We review lease language for caps, exclusions, and gross-ups to support reconciliation preparation.
Lease Data Audit & Cleanup
Identify and correct inaccurate, missing, or outdated lease data. We compare system data to source documents to validate key fields and prepare data for reliable reporting.
Acquisition & Onboarding Support
Support for owners acquiring new assets. We organize files, abstract key data, and prepare the portfolio for active management in your platform from day one.
Backlog & Overflow Support
Clear delayed lease updates and process renewals during spikes in workload or seasonal pressure without a permanent increase in headcount.
Who We Serve
We serve landlords of all types:
- Institutional property owners
- Private real estate investors
- REITs
- Property management companies
- Asset managers overseeing commercial, retail, or industrial properties
Why Partner with RE BackOffice?
- Proven Track Record: Trusted by top landlords and property managers since 2006
- Highly Experienced Team: Our lease administrators and auditors have decades of collective experience
- Platform Flexibility: We work on all leading lease admin systems
- Scalable & Secure: Whether you own 10 or 1,000+ properties, we scale with your business while protecting your data
- Cost-Effective: Reduce overhead costs while improving accuracy, compliance, and tenant relationships
Platform-Agnostic & Zero Friction
We do not require you to change your tech stack. We work directly within the systems and processes you already use.
- Systems We Support: Yardi, MRI, Appfolio, CoStar Real Estate Manager, and spreadsheet-based workflows.
- Flexible Models: Choose from Full-Time, Part-Time, Fractional, or Project-Based support tailored to your specific portfolio needs.
Download Lease Administration Case Studies
See how we helped a top property management firm save over $170K through expert lease administration.
Download Case StudyExpert Lease Administration FAQs
It ensures that rent escalations, CPI increases, and CAM billings are calculated and applied correctly according to the specific terms of each lease.
It allows us to start immediately within the platform you already use (like Yardi or MRI), reducing disruption for your team and avoiding costly system migrations.
Owners cannot make strong portfolio decisions from weak data. An audit ensures your digital records actually match your source documents and amendments.
Yes. We organize lease files and abstract data quickly during acquisitions so that the new assets are ready for active management immediately after closing.
Let's Talk
Maximize the value of your lease portfolio with RE BackOffice's ongoing lease administration services for landlords. Reach out today to explore how we can support your business with scalable, expert lease admin solutions.
Contact Us NowLease Administration Testimonials
Here's what some of our clients have to say about our lease
administration services.
"It is an absolute pleasure working with team REBO. I could not be more grateful for their service and support and look forward to continuing our relationship with you."
"Thank you and keep up the wonderful work. You all are ROCK STARS!"
"5/5 on everything! Thank you for all you and your team does! "
