Managing a commercial lease portfolio is no easy feat—especially when your focus should be on running your core business operations. At RE BackOffice, we specialize in delivering comprehensive ongoing lease administration services designed specifically for tenants. Whether you're operating in retail, office, industrial, or mixed-use spaces, our team ensures that your lease obligations are accurately managed, your rights are protected, and your expenses are optimized.
Why Tenants Need Ongoing Lease Administration Services?
Ongoing lease administration is not just about paying rent on time. It involves careful oversight of lease clauses, deadlines, financial obligations, and operational risks. As your portfolio grows, so do the complexities. Without proper lease administration:
- You may miss critical deadlines like renewal or termination windows.
- You may overpay due to inaccurate CAM reconciliations or overlooked errors.
- You may face compliance issues or unnecessary legal risks.
Our services help you avoid these pitfalls while maximizing the value of your real estate assets.
What RE BackOffice Offers Tenants?
Lease Abstraction & Data Management
We abstract and maintain lease data in your preferred platform (such as Lucernex, Visual Lease, Tango, CoStar, etc.), ensuring easy access to accurate, searchable, and up-to-date lease information. This includes critical dates, clauses, rent schedules, and more.
CAM Reconciliation/Desktop Audit or CAM Audit
CAM (Common Area Maintenance) charges can make up a large portion of your operating expenses. We conduct annual CAM audits to ensure you're only paying what you owe. We compare landlord-provided statements against lease terms, identifying discrepancies and pushing back where needed.
Critical Date Monitoring
Missing a critical lease date can cost your business thousands. Our proactive alerts ensure you never miss renewal, termination, option, or rent escalation dates.
Rent Payment Review
We audit rent statements, ensuring that escalations, CPI increases, or percentage rent charges are correctly applied and in compliance with lease terms.
Document Management
We organize and maintain all lease-related documents in a centralized, secure system—easily searchable and accessible whenever you need them.
Lease Audits
We perform detailed lease audits to uncover any discrepancies or opportunities for cost savings. Our experienced auditors know exactly where to look.
Portfolio Reporting & Analytics
Our reporting tools offer deep insights into your lease portfolio. From occupancy costs and critical dates to lease expirations and renewal forecasts, you'll always have the data you need to make informed decisions.
Who We Serve
We serve national and international tenants across industries including:
- Retail chains and franchises
- Corporate offices
- Industrial and logistics companies
- Educational and healthcare institutions
Why RE BackOffice?
- Expertise Since 2006: Almost two decades of lease administration experience.
- Platform Agnostic: We work seamlessly with all major lease management software platforms.
- Global Team, Local Insight: Our hybrid delivery model gives you round-the-clock support while understanding local market nuances.
- Scalable Solutions: Whether you manage 20 or 2,000 leases, our services scale with your growth.
- Cost-Effective Alternative to In-House Teams: Save up to 60% annually compared to building an internal lease admin team.
We Bring Expertise Across a Wide Range of Lease Administration Platforms
Download Lease Administration Case Studies
Discover how we helped a major retail chain save over $720K and achieve sustained growth.
Download Case StudyDownload Lease Administration Whitepaper
Get our whitepaper to learn how outsourcing lease administration reduces risk and enhances control.
Download WhitepaperReal Results, Real Savings
One of our retail clients saved $720,000 over 5 years through our lease administration and CAM reconciliation services. With a portfolio of 500+ locations, the client cut annual lease admin resource costs by $70,000+ and recovered $75,000+ through CAM audits—while improving accuracy, compliance, and operational efficiency.
Get Started Today
Don't let lease administration distract you from your business priorities. Let RE BackOffice handle the complexities while you focus on growth. Contact us today to schedule a free consultation or a demo of our services tailored for tenant portfolios.
Contact Us NowLease Administration Testimonials
Here's what some of our clients have to say about our lease
administration services.
"It is an absolute pleasure working with team REBO. I could not be more grateful for their service and support and look forward to continuing our relationship with you."
"Thank you and keep up the wonderful work. You all are ROCK STARS!"
"5/5 on everything! Thank you for all you and your team does! "
