Managed Lease Abstraction Services for Commercial Real Estate Portfolios
Turn Complex Real Estate Contracts into Clean, Actionable Portfolio Data
with Our Institutional-Grade Hybrid Abstraction Framework.
GOT LEASES? NEED HELP? Learn more about our lease abstraction services. Contact us!
Human-in-the-Loop lease abstraction, run for you from kickoff to delivery. A dedicated project manager, an abstract template built around your reporting, and verified lease data loaded into the platform you already use. 100% Accuracy guaranteed.
Our managed lease abstraction service is what clients opt for when their portfolio needs more than just lease abstraction. Missing amendments get tracked down instead of left blank. The abstract follows your fields and your reporting format, not a standard one. The finished data goes straight into your lease administration system, and a dedicated project manager keeps your team informed every week.
What’s included in our managed lease abstraction service
Most abstraction projects stall on a missing second amendment, a commencement date letter nobody can find, or an abstract that has to be retyped before it fits the system. Our managed lease abstraction service covers that work. With our managed lease abstraction service, you get:
A dedicated project manager:
With our managed lease abstraction service, you get a dedicated project manager who serves as, a single point of contact from kickoff to delivery. Your project manager owns the schedule, the open items, and the answers, so your lease abstraction happens smoothly.
Proactive Document and Data Audit:
Before abstraction starts, we review what you have sent and identify the gaps. Then we track down the missing lease documents and information on your behalf, so your team is not chasing tenant/landlords, brokers, or internal files.
A Custom Abstract Template:
Your abstract is built around your reporting and portfolio needs. If you track co-tenancy, exclusive use, operating expense caps, or radius restrictions, those fields are in the template from the first lease.
Delivery Into Your Platform:
We deliver into the destination you choose: your lease administration system, an internal server, or your preferred repository, in the format it requires. No reformatting or re-entry on your side.
Weekly Status Meetings:
A standing weekly meeting covers progress, open items, and anything waiting on a decision from you.
Reports and Dashboards:
Live reporting shows how much of the portfolio is complete and where data quality issues sit, so you and your leadership see the same picture.
How a Managed Lease Abstraction Project Runs
Five stages, one project manager, and a weekly meeting throughout.
- Kickoff and scoping: Your project manager confirms the lease count, property types, the fields you need, and where the data is going.
- Document audit: We inventory what you have sent, list what is missing, and start tracking it down.
- Template build: We build your custom abstract template and map it to your lease administration platform.
- Extraction and two-level review: REBOLeaseAI extracts the baseline data. Our in-house lease analysts then review every abstract twice, checking exclusions, caps, and the legal nuances software misreads.
- Delivery and exception report: Verified data goes into your platform, with an exception report covering discrepancies, missing documentation, and anything that needs a decision from you.
Our comprehensive
Lease Abstraction services include-
Lease
Abstractions
- Full/financial abstract
- Hybrid lease abstraction model
- Amendments/side letters
- Multi-language lease abstraction
Lease
Audits
- Customized audit solutions
- Detailed lease abstract verification
- Discrepancy identification
- Compliance verification
Additional
Services
- Document management
- Data tagging
- Lease translation
- Lease data migration
Our Comprehensive Lease Abstraction Offerings
Full, Financial & Operational Abstracts: Extraction of critical financial data, rent schedules, CPI escalations, operating expense caps, and tenant/landlord obligations.
Amendments & Side Letters: Meticulous cross-referencing of legacy modifications, expansions, extensions, and assignments to keep your database uniform.
Lease Audits & Verification: Detailed abstract verification and discrepancy identification to clean up inherited or unmanaged data sets.
Multilingual Lease Abstraction: Dedicated global capabilities to abstract real estate portfolios across multiple languages, overcoming international legal barriers.
Who We Support Across the CRE Ecosystem
Corporate Occupiers & Retail Chains
From single-site locations to sprawling retail footprints with thousands of properties. We isolate specialized parameters such as co-tenancy clauses, exclusive use, operating expense caps, and radius restrictions.
Landlords, Owners & Property Managers
Ensure absolute lease consistency before pushing data into accounting pipelines. Clean abstracts provide the portfolio visibility needed to drive net operating income (NOI) and execute proper tenant billbacks.
Hands-On Experience Across
All Leading Lease Administration
Platforms
We have worked with 1000+ clients across all leading lease administration platforms such as:
MRI, Pro Lease , AMTdirect, Yardi, Visual Lease, Lease Query (Fin Query),
LeaseAccelerator,
Lease Harbor,
Tango, IBM Tririga, CoStar, Accruent, Lucernex, Trimble Manhattan, Oracle/JDEdwards, Nakisa,
iLeasePro, Quarem, EZLease, Occupier and many others.
The RE BackOffice Hybrid Workflow: Accuracy at Scale
We combine cutting-edge technology with rigorous professional quality control to lower your project costs without compromising precision.
Unrivaled
Expertise
Since 2006, RE BackOffice has been a trusted provider of lease abstraction services. Our seasoned team brings unparalleled experience, ensuring that your lease abstraction needs are met with the highest level of proficiency.
Guarantee &
Accountability
We take accountability seriously. Our dedication to accuracy extends to every lease abstraction project, and you can trust RE BackOffice to uphold the highest standards in lease abstraction. Our commitment to accuracy is unwavering, and rest assured, your critical lease data is in safe hands with RE BackOffice.
End-to-End
Guidance
At RE BackOffice, we don't just abstract leases; we guide your entire lease portfolio management process. From reviewing existing lease documents, identifying missing information or data discrepancy, to assisting in document management, and suggesting the right fields to be abstracted - we offer a comprehensive suite of services. Our experts can even develop custom lease abstraction templates tailored to your specific needs, ensuring a seamless and tailored approach to your lease portfolio.
In-depth knowledge and experience of all Leading lease administration Platforms
Whether you're looking to optimize the data in your current lease administration platform, migrate to a new one, or select the right lease administration platform for your needs, we have the expertise to guide you. Benefit from our in-depth knowledge and make informed decisions to enhance the efficiency of your lease administration processes.
In-House
Expertise
Unlike some providers, we handle all lease abstraction projects in-house. This ensures direct oversight, quality control, and a seamless workflow from start to finish.
Cost
Savings
Outsourcing your lease abstraction to RE BackOffice isn't just about accuracy; it's a strategic move to save immensely on project costs. Eliminate the need to hire specifically for a one-time lease abstraction project. Let us handle the complexities, so you can focus on what matters most to your business.
AI-Powered
Data Extraction
Our proprietary tool, REBOLeaseAI, executes the baseline extraction, standardizing terms and parsing complex syntax instantly.
High Volume
Scalability
Thanks to this optimized hybrid workflow, we easily scale to process 3,000+ lease abstracts per month, accommodating rapid retail expansions and massive acquisitions.
Responsive
Support Team
We are committed to client satisfaction. Our team is here to address your queries, provide updates, and ensure a seamless collaboration on your lease abstraction project.
Multilingual
Capabilities
In a global business landscape, language should never be a barrier. We specialize in handling multilingual leases, ensuring that your diverse lease portfolio is accurately abstracted, regardless of language.
Two-Level Human
Quality Control
Our in-house commercial lease analysts perform a rigorous, two-tier manual review to check exclusions, caps, and legal nuances.
Lease Abstraction Case Studies
From challenge to triumph, exceeding expectations in 50 days
Learn how we overcame a tight 50-day deadline to abstract 7,000 leases for a leading electric vehicle manufacturer's charging stations.
Unlocking the power of lease abstraction for a major, global clothing retailer
Learn how RE BackOffice partnered with the client to bridge data gaps across 4500+ store locations. From multilingual leases to complex legal standards, we tailored our expertise to meet our client's unique needs.
Learn how we added value to a top convenience store brand with our lease abstraction services
This success story showcases RE BackOffice's expertise in abstracting a large lease portfolio, spread across a vast network of store locations for a convenience store giant with a focus on accuracy, efficiency, and collaboration.
Discover the RE BackOffice advantage - where expertise, efficiency, and accuracy converge to redefine your lease abstraction experience.
Managed or Self-Serve: Which Fits Your Portfolio?
RE BackOffice offers lease abstraction two ways. Both are verified by lease analysts and both carry the same accuracy guarantee. The difference is how much of the work stays with your team.
AI + 2-level certified QC - on every abstract
Both service lines are reviewed by REBO-certified analysts through two full QC passes before delivery.
|
WHITE-GLOVE
Managed Lease
Abstraction
$115
/ lease
|
ON-DEMAND
REBOLeaseAI
Self-Serve
$99
/ lease
|
|
|---|---|---|
| QC & ACCURACY |
AI + 2-level certified analyst QC 100% financial accuracy guarantee | AI + 2-level certified analyst QC 100% financial accuracy guarantee |
| SERVICE LEVEL | Fully managed by a dedicated Project Manager | Self-directed and managed |
| DOCUMENTATION | REBO proactively resolves, tracks and manages missing documentation and data | Flagged or left blank if not provided |
| ABSTRACT TEMPLATE |
Custom-built | Standard REBO template |
| DELIVERY | Delivered into any platform and in any format | PDF or Excel |
| STATUS UPDATES |
Live reports | None - on-demand turnaround |
| BEST FOR |
|
|
The self-serve portal abstracts only what is submitted. If a document is missing or a data point is not in what you upload, that field is left blank. On a managed project, finding it is our job.
Not sure which fits? Tell us your lease volume, the condition of your documents, and the system you use. We will point you to the right one.
Managed Lease Abstraction FAQs:
Lease abstraction pulls the critical terms out of a lease, such as rent, renewal dates, termination rights, and CAM obligations, and puts them in a standardized summary. In a managed service, RE BackOffice runs the whole project: we audit your documents, track down what is missing, build a custom template, verify every abstract, and load the data into your lease administration platform.
A dedicated project manager, a proactive document and data audit, a custom abstract template, delivery into your platform of choice, weekly status meetings, and reports and dashboards. Every abstract goes through AI extraction and two levels of analyst quality control.
Self-serve is an on-demand portal. You upload documents and receive an abstract in a standard template as a PDF or Excel file, and you load it into your own system. Managed adds a project manager, a custom template, recovery of missing documents, direct delivery into your platform, and weekly reporting.
Because it covers work that self-serve leaves with your team. The portal abstracts only what you submit, so a missing amendment means a blank field. On a managed project we find the document, fit the abstract to your template, and enter the data into your system. Across a portfolio, that work adds up quickly.
Through our Human-in-the-Loop process. REBOLeaseAI performs the baseline extraction, and our in-house lease analysts review every abstract twice before delivery. The work is backed by a 100% financial accuracy guarantee.
We identify the gaps during the document audit and track down the missing documents and information on your behalf. Anything that cannot be resolved is listed in an exception report before the data is loaded into your system.
We work across the leading platforms, including Yardi, MRI, Lease Harbor, Visual Lease, LeaseAccelerator, Tango, Accruent, and many others. We can also deliver to an internal server or repository, in the format you specify.
Yes. We process 3,000+ lease abstracts per month. For one electric vehicle manufacturer, we abstracted 7,000 leases in 50 days.
All abstraction is done 100% in-house. We apply strict security configurations, encryption, and access controls, and we follow industry confidentiality protocols.
Yes. The portal is a practical way to test our abstract quality on a few leases before moving the rest of the portfolio to a managed project.
A full abstraction project is a temporary spike in specialized work. Outsourcing it avoids hiring and training lease or data professionals for a project that ends, and it puts the work with analysts who abstract leases every day.
Lease abstraction is the process of extracting and summarizing critical information from lease documents into a concise, standardized format. This helps property managers, tenants, and legal teams quickly access key terms such as rent, renewal dates, termination clauses, and CAM charges. Our lease abstraction services streamline portfolio management, reduce compliance risks, and improve operational efficiency.
Our lease abstraction services cover a wide range of data points including financial terms, legal clauses, critical dates, responsibilities, and options. We tailor each abstraction to your specific requirements and deliver it in the format that best fits your internal systems, including Excel, Word, or direct upload to lease management software.
RE BackOffice follows a rigorous, multi-level quality control process for all lease abstraction projects. Every lease abstract goes through multiple layers of review, including legal and data accuracy checks, ensuring consistency and reliability across your entire lease portfolio.
Yes. Our lease abstraction services are fully compatible with leading lease management software platforms such as Yardi, MRI, Lease Harbor, and others. We provide data in formats that support seamless integration, making it easy to manage your real estate data in one centralized system.
Absolutely. Whether you're dealing with a handful of leases or thousands across multiple regions, RE BackOffice's lease abstraction services are designed to scale. With a dedicated team and global delivery model, we handle high-volume abstraction projects efficiently and meet tight deadlines without compromising quality.
Outsourcing eliminates the expensive overhead of hiring and training specialized legal or data entry professionals for temporary project spikes. RE BackOffice delivers institutional quality at a fraction of the internal operational cost.
All data processing is conducted 100% in-house. We implement strict data security configurations, robust encryption methods, access controls, and are fully aligned with industry confidentiality protocols.
Our end-to-end portfolio guidance proactively identifies discrepancies and flags missing documentation or historical anomalies, providing you with an exception report before final software upload.
Run Your Portfolio on Verified Data
Do not let poor document tracking introduce risk or leak revenue. Contact RE BackOffice today to request a custom abstraction template trial.
Get in Touch
What Clients Say About Our Lease Abstraction Services
"We have worked with REBO for over 7 years, since the inception of our current lease administration software. They partnered with us in the beginning to create an abstraction process and upload interface, and abstracted our entire leased portfolio into the new system. Their ongoing support of our abstraction needs has been reliable and increasingly helpful as we continue to grow our store portfolio."
"With the abstraction completed, we just wanted to reach out to you and your team and thank you for all your assistance in getting the abstraction completed. You worked with us on the timing, and allowed us to hit our deadlines. We look forward to working with you, given another opportunity."
"We partnered with RE BackOffice for lease abstraction services a few years ago. Their abstraction services have made a significant difference to our business. With the complete and accurate abstractions, we can access the lease information quickly and easily. The REBO team is always responsive to our requests and questions and has even brainstormed with us to find the best solutions to our international lease abstraction requirements."
